IDOC-Lawrence-CIBF-Ice Machines

The Illinois Department of Corrections (IDOC) is conducting a procurement for Lawrence Correctional Center to acquire specialized ice machine equipment through a Basic Ordering Agreement (BOA). The specific procurement involves three primary line items: nine Hoshizaki KM-901MAJ 30" Air Cooled Crescent Cube Ice Machines with 950 lb. capacity, nine Hoshizaki HS-2034 14" Top Kits, and nine Hoshizaki B-700SF 44" Ice Storage Bins with Stainless Steel Finish (700 lb. capacity). Bids are due by 9:00 a.m. CST on October 3, 2025, and must be submitted electronically through BidBuy or email. The contract term will commence upon mutual signature and extend through June 30, 2026, with all equipment required to be delivered within 30 days of award. Delivery will be accepted Monday through Friday, 8:00 a.m. to 3:00 p.m., at the facility's warehouse receiving dock. Vendors must submit net pricing after all trade and quantity discounts, with clear unit prices and extensions, and are responsible for all shipping costs on an F.O.B. Destination basis.

The procurement has specific vendor requirements, including mandatory registration with the Illinois Procurement Gateway (IPG) and submission of Standard Illinois Certifications and Financial Disclosures. The contract is valued over $50,000 and will be funded through State fiscal year 2026 appropriations under account code 0001-42674-1500-0000. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The State reserves the right to award the bid in whole or in part, providing flexibility in the procurement process. While no incumbent vendors were identified, the procurement appears to be a replacement or expansion of existing ice machine infrastructure at the Lawrence Correctional Center. The procurement does not require vendor financing, and the total budget appears to be consistent with the equipment specifications and associated costs for a correctional facility ice machine replacement project.