IDOC-Lawrence-Ansel Suppression System Semi-Annual Inspections/Certifications in Dietary

The Illinois Department of Corrections (IDOC) at Lawrence Correctional Center has issued a Request for Quote (RFQ) for Ansul Suppression System semi-annual inspections and certifications in the facility's dietary building. The procurement seeks a three-year contract requiring vendors to perform biannual inspections and certifications of three Ansul suppression systems with three hoods in compliance with NFPA 96 standards. Year 1 deliverables include replacement of three 3-gallon Ansul tanks, three CO2 cartridges, up to 32 fusible links, and conduit as needed, with all work to be completed by June 30, 2026. Inspections and hydrotesting must be conducted between 7:00 a.m. and 3:00 p.m., Monday through Friday, excluding holidays. Vendors must be certified and licensed, compliant with Illinois Environmental Protection Agency (IEPA) and United States Environmental Protection Agency (USEPA) requirements, and responsible for all labor, equipment, testing, transportation, and shipping costs. A mandatory pre-bid conference and site visit is scheduled for May 20, 2026, at 1:00 p.m., with attendance confirmation required by May 18, 2026, at 10:00 a.m., limited to three participants per vendor. Bids are due by May 27, 2026, at 10:00 a.m. through the BidBuy system, with vendor bids remaining firm for 120 days from opening and award to the responsive and responsible vendor submitting the lowest price.

The contract requires vendors to maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, with the State named as an additional insured. Prevailing wage requirements apply to this contract as a public work under the Illinois Prevailing Wage Act (820 ILCS 130), requiring all employees to receive prevailing wages as published by the Illinois Department of Labor. Vendor employees must pass security background checks and comply with all institutional security protocols. No subcontracting is permitted, and the State retains the right to terminate the contract for cause immediately, for convenience with 30 days' notice, or due to lack of appropriated funds. The contract term is three years from the date of execution with no renewals or extensions permitted beyond the initial term. Invoices must be submitted by July 31 following the year of service, with payment governed by the State Prompt Payment Act. No set-aside designations have been indicated, and no incumbent vendors or budget ranges were specified in the procurement documents.