IDOC-Kew-3 year grease trap cleaning contract-srn

The Illinois Department of Corrections (IDOC) is soliciting a three-year contract for grease trap cleaning and disposal services at the Kewanee Life Skills Re-Entry Center located in Kewanee, Henry County, Illinois. The procurement specifically seeks a qualified vendor to provide quarterly pumping and disposal services for a single 1,500-gallon grease trap, with initial service commencing April 1, 2026. Vendor responsibilities include providing all necessary labor, equipment, materials, waste removal, and proper disposal of grease, along with cleanup of any spills or drips resulting from the service. The vendor must be certified for waste removal and hauling, and all personnel must pass security background checks and drug testing prior to on-site work. Bids must be submitted no later than December 1, 2025, at 1:00 p.m. through BidBuy or via email to Sheri Nolan. The State will award the contract to the responsive and responsible vendor submitting the lowest price, with bids required to remain firm for 120 days from the opening date. Vendor qualifications include maintaining general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability coverage of $1,000,000, and workers' compensation insurance as required by law.

No specific small business, minority-owned business, women-owned business, persons with disabilities-owned business, or veteran-owned small business set-asides are applicable to this procurement. The contract term is three years, with a maximum total term not to exceed ten years including potential renewal options. Prevailing wage requirements apply, and vendors must certify compliance with the Illinois Prevailing Wage Act, with applicable rates available from the Illinois Department of Labor. While specific award values are not explicitly stated, the solicitation indicates that total payments under the initial term shall not exceed an amount to be determined by the State prior to contract execution. Invoicing will be processed through the Kewanee Life Skills Re-Entry Center Business Office, with itemized statements detailing dates, locations, and service types subject to reconciliation and approval by the facility's Chief Engineer and Voucher Clerk. The procurement is contingent upon standard Illinois state contracting provisions, including fund availability and compliance with the state's standard terms and conditions, which outline comprehensive legal and operational requirements for vendors.