IDOC - ICI Knit Jersey, Rib Knit, Fleece and Thermal fabrics

The Illinois Department of Corrections - Illinois Correctional Industries (IDOC-ICI) is soliciting bids for a three-year contract to procure approximately 411,000 yards of fabric materials, specifically knit jersey, rib knit, fleece, and thermal fabrics. The procurement is open to vendors across Madison, St. Clair, and Vermilion Counties, with deliveries to be made on an as-needed basis and orders placed in six-month increments. Bidders must be registered in the Illinois Procurement Gateway and submit their proposals electronically through the BidBuy system by November 26, 2024. Key requirements include providing fabric samples prior to award, meeting specific color and roll size specifications, and adhering to detailed packaging and delivery instructions for three IDOC facilities. Evaluation will focus on selecting the lowest-priced responsive and responsible bidder, with the potential for contract renewal up to a total of ten years. Pricing includes provisions for annual economic price adjustments up to 3% or the Consumer Price Index percentage, whichever is lower.

The solicitation does not specify explicit small business, minority-owned, women-owned, or veteran-owned set-asides for this procurement. Vendors must complete comprehensive disclosure forms, including the Vendor Disclosure (Forms A) and Active Registered Vendor Disclosure (Forms B), which require detailed information about business operations, potential conflicts of interest, and current/pending state contracts. While no specific incumbent vendors are mentioned, potential bidders may be eligible for tax credits if they hire qualified veterans or ex-offenders. The contract allows for subcontracting, and the State reserves the right to award the contract in whole or in part. Although a specific budget range is not provided, the estimated fabric procurement suggests a significant contract value, with potential annual adjustments and a maximum contract term of ten years. Vendors must demonstrate compliance with Illinois Procurement Code requirements and provide all necessary administrative documentation to be considered for award.