IDOC- Ice Machines

The Illinois Department of Corrections (IDOC) is soliciting bids for the procurement of two ice machines with bins designated for individual in custody housing units at Centralia Correctional Center under solicitation B51490. The specific equipment required consists of Manitowoc ice makers (or approved equivalent brands including Advance Transformer, General Electric, Phillips, Sylvania/Osram, Universal/Magnetek) with cube-style units capable of producing 1,078 pounds per day, water-cooled configuration without the correctional package, 30 inches in width, and operating on 208-230 volts single phase. Vendors must submit specification sheets with their bids and quote on a per-unit basis with all extensions and totals displayed, net of all trade or quantity discounts, and quoted F.O.B. Destination with transportation and handling included at the vendor's expense. Deliveries are accepted Monday through Friday from 8:00 a.m. to 1:30 p.m., excluding state holidays, to the facility's warehouse receiving dock. The solicitation was posted on March 16, 2026, with bids due by 12:00 PM CST on April 15, 2026, submitted electronically through BidBuy or email to the designated solicitation contact. The contract term begins upon signature of all parties and extends through June 30, 2026, classified as a Small Purchase with a one-time payment cycle.

No specific set-aside designations, disadvantaged enterprise restrictions, or small business preferences are detailed in the procurement documents. The IDOC has previously procured Manitowoc IDT-1200WP ice machines with bins at Centralia Correctional Center, establishing compatibility expectations for the current procurement, though equivalent brands are acceptable if they meet all specified technical requirements. Vendors must provide general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, maintain books and records for three years (or five years if federal funding is involved), and comply with the State Prompt Payment Act and prevailing wage requirements as applicable. The State reserves the right to award the bid in whole or in part, and a fully executed Basic Ordering Agreement signed and dated by both parties must be in place prior to product shipment. The contract is contingent upon appropriation availability and may be terminated by the State for convenience with thirty days' notice or for cause immediately upon notice. While specific budget or award values are not disclosed in the available procurement documents, this is classified as a Basic Ordering Agreement under $50,000.