IDOC- Ice Machines

The State of Illinois, specifically the Illinois Department of Corrections (IDOC), is seeking to procure ice machines for the Centralia Correctional Center through a Basic Ordering Agreement (BOA) numbered 26-426DOC-CENTR-B-48667. The procurement involves acquiring three IDT 1200WP-261P Indigo NXT series correctional ice makers or approved equivalent cube-style ice makers, each capable of producing 1,078 pounds of ice per day with water-cooled functionality and a 30-inch width. The solicitation is open for bid submissions through BidBuy or email, with a strict deadline of 11:00 AM CST on July 21, 2025. The contract term will commence upon final signature and conclude on June 30, 2026, representing a one-time purchase funded through state appropriations for fiscal year 2026. Delivery requirements specify acceptance Monday through Friday between 8:00 a.m. and 1:30 p.m., excluding state holidays, with all transportation and handling costs to be included in the pricing, which must be F.O.B. destination.

The contract appears to have no specific set-aside designations or restrictions on vendor participation, though vendors must comply with the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2). Vendors will be required to maintain general commercial liability insurance with minimums of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with auto liability and worker's compensation coverage. The state reserves the right to award the bid in whole or part and requires vendors to provide equivalent product specifications if not using the exact specified model. The maximum contract value is anticipated to be under $50,000, representing a relatively small procurement opportunity. The standard terms emphasize potential contract termination, performance reviews, and vendor compliance with state procurement regulations, including provisions for minority contractor initiatives and various operational and financial requirements.