IDOC - HVAC Services

The Illinois Department of Corrections (IDOC) is seeking a three-year contract for comprehensive HVAC maintenance services at the East Moline Correctional Center, located in Rock Island County, Illinois. The procurement, identified by solicitation number 26-426DOC-EMOLI-B-49227, requires a vendor to provide repair and maintenance for the facility's entire HVAC system, including chillers, air conditioning units, rooftop units, condensers, boilers, water heaters, pumps, heat exchangers, and temperature control systems. Specific service requirements include preventative maintenance, routine repairs, and emergency services, with mandatory response times of 2 hours for emergencies and 12-hour repair initiation. The procurement is being conducted through an Invitation for Bid (IFB) process, with electronic submissions required through the BidBuy platform. The bid opening date is September 25, 2025, and all submitted bids must remain firm for 90 days from the opening date. Evaluation criteria will focus on responsiveness and responsibility, with the contract being awarded to the lowest-priced responsive and responsible bidder.

This procurement is specifically designated as a Small Business Set Aside Program opportunity, which restricts participation to qualifying small business vendors. Vendors must provide comprehensive insurance coverage, including $1,000,000 per occurrence for general commercial liability and $2,000,000 annual aggregate. Additional requirements include completing mandatory vendor disclosure forms, certifying compliance with state procurement regulations, and passing background checks for working within a correctional facility. While no specific budget range is explicitly stated, the contract will involve pricing details to be included in the BidBuy Purchase Order. Successful vendors must adhere to strict security protocols, site-specific safety requirements, and Department of Corrections regulations. All work performed will be guaranteed for one year, with payments made based on approved estimates and daily work logs, and materials provided at the vendor's cost.