IDOC - HVAC and Chiller Services - 1 year

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to provide HVAC and chiller services for the Centralia Correctional Center located at 9330 Shattuc Road in Centralia, Illinois. This one-year contract aims to address immediate facility maintenance needs after the current vendor (JPMC) declined future work. The procurement requires a licensed contractor capable of performing comprehensive repair and maintenance services for refrigeration systems, air conditioning units, heat pumps, ice machines, water coolers, and miscellaneous heating and cooling equipment across 44 different buildings and structures. Critical service requirements include a two-hour emergency response time and an eight-hour response time for routine repairs. The contract will operate on a time and materials pricing structure, with labor rates inclusive of prevailing wages, employer expenses, travel, equipment costs, and overhead. The proposal is due on August 29, 2025, with the contract commencing upon final signature, and vendors must demonstrate strict adherence to facility security protocols and pass comprehensive background checks.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontracting is explicitly prohibited. Vendors must comply with comprehensive Illinois state certification requirements, which include 33 distinct compliance areas covering business ethics, criminal history, tax compliance, workplace standards, and non-discrimination policies. No specific incumbent replacement budget is detailed, though the pricing will be outlined in the BidBuy Purchase Order. The contract includes provisions for potential termination based on funding availability, and vendors must be prepared to integrate with existing correctional facility infrastructure and security systems. While a precise contract value is not specified, the time and materials structure suggests flexibility in potential spending. Vendors must also be prepared to provide replacement parts at cost, with the State reserving the right to verify material expenses. Failure to meet any of the stringent compliance requirements could result in contract voiding, suspension, debarment, or potential civil and criminal penalties.