IDOC - Hood Systems Inspections and Repair

The Illinois Department of Corrections (IDOC) is soliciting a two-year service contract for fire suppression hood systems inspections and maintenance at the Centralia Correctional Center. The procurement involves comprehensive service for four specific hood systems: three Ansul Model R-102 systems located in the main kitchen and commercial cooking classroom, and one Range Guard Model RG-6G system. Vendors must provide semi-annual inspections, testing, repair, and maintenance in strict compliance with manufacturer guidelines, NFPA standards, and applicable national, state, and local codes. Required services include verifying system installation, inspecting nozzles and covers, testing automatic actuation, checking electric and gas shutoffs, inspecting pressure gauges and piping, and conducting hydrostatic testing. The vendor must respond to routine service requests by the next business day and emergency repairs within four hours, with services provided between 7:30 a.m. and 4:00 p.m., Monday through Friday, excluding holidays. The proposal is due on November 21, 2025, with the contract period initially set for two years and a maximum potential term not to exceed ten years.

No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents. Vendors must meet stringent qualifications, including maintaining $1,000,000 in general commercial liability insurance and $2,000,000 in annual aggregate coverage, along with $1,000,000 in auto liability insurance. All personnel performing on-site services must pass security background checks and drug testing within ten working days of contract award. The contract prohibits subcontracting and requires compliance with prevailing wage regulations for site technician services. While a specific budget range is not provided, the contract stipulates that replacement parts and materials will be sold at vendor cost, with monthly invoices submitted after service completion. The procurement is contingent upon fund availability and allows the State to terminate the contract with thirty days' notice or immediately for cause. Pricing must be F.O.B. destination with all transportation and handling costs included and paid by the vendor.