IDOC - Hood Systems Inspections and Repair

The Illinois Department of Corrections (IDOC) is seeking a qualified vendor to perform semi-annual inspections, testing, repair, and maintenance of fire suppression hood systems at the Centralia Correctional Center located in Madison County, Illinois. The contract will span two years with the potential for extensions up to ten years, focusing on comprehensive servicing of four fire suppression hood systems (three Ansul R-102 models and one Range Guard RG-6G model). Required services include detailed inspections of system components such as installation, appliances, ducts, nozzles, seals, detectors, electrical interlocks, piping, pressure gauges, and fusible links, as well as testing of automatic actuation and remote pull stations. The vendor must provide on-site services Monday through Friday between 7:30 a.m. and 4:00 p.m., excluding holidays, with rapid response capabilities (next business day for standard requests and within four hours for emergencies). Vendor qualifications include the ability to replace system components, provide technical phone support, and comply with National Fire Protection Association (NFPA) standards and manufacturer guidelines. The proposal was posted on November 6, 2025, with responses due by November 13, 2025.

This procurement is designated as a small purchase with a Small Business Set-Aside, indicating preferential opportunities for small business enterprises. Vendor requirements include maintaining comprehensive books and records for three years, complying with prevailing wage requirements, and ensuring all on-site technicians pass security background checks, including drug screening. The contractor must supply all labor, equipment, tools, materials, and genuine manufacturer parts, and provide monthly itemized invoices along with a comprehensive annual report on system condition. While specific award values are not explicitly stated, the contract will be executed through the State of Illinois' BidBuy system with pricing to be determined. Contractors must adhere to standard state terms and conditions, including $1,000,000 general commercial liability insurance and $1,000,000 auto liability coverage. The contract remains contingent upon fund appropriation and can be terminated for cause, convenience, or suspended if funding becomes unavailable.