IDOC-High-speed duplex desktop document scanner

The Illinois Department of Corrections (IDOC) is soliciting bids for the procurement of a high-speed duplex desktop document scanner with ethernet connectivity and support for TWAIN and ISIS drivers. This equipment procurement is issued under contract opportunity 26-426DOC-CENTO-B-50979 and applies the State of Illinois Standard Terms and Conditions (Version 23.2) established by the Chief Procurement Office. The scanner must meet specifications for duplex (two-sided) scanning capability, high-speed processing, network connectivity via ethernet, and compatibility with both TWAIN and ISIS driver protocols to enable integration with existing document management systems. All procured items will be shipped to a single location as specified in the bid, and all equipment will be purchased simultaneously rather than through phased delivery. The posting date was February 10, 2026, with a proposal due date of February 20, 2026, providing a ten-day response window for interested vendors.

The documentation does not identify any specific set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or current contractors associated with this procurement. No award value or budget range is specified in the available contract documents. All vendors responding to this opportunity must comply with the State of Illinois Standard Terms and Conditions, which require general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability coverage of $1,000,000 per occurrence, and workers' compensation insurance as mandated by law. Vendors must also comply with prevailing wage requirements where applicable, maintain records for three years post-contract (or five years if federal funds are involved), and submit to the State Prompt Payment Act provisions, with invoices due by July 31 for services rendered through June 30 of each fiscal year. The State retains the right to terminate the contract for convenience with thirty days' notice or for cause immediately.