IDOC-High-speed duplex desktop document scanner

The Illinois Department of Corrections (IDOC) is seeking a high-speed duplex desktop document scanner with ethernet capability through a competitive procurement process with a due date of January 16, 2026. The solicitation requires vendors to provide a single scanner unit that meets IDOC's operational document processing needs, with the scanner capable of duplex (two-sided) scanning functionality and ethernet connectivity for networked environments. The procurement is governed by the State of Illinois Standard Terms and Conditions (v.23.2) issued by the Chief Procurement Office, which establishes the contractual framework and operational requirements for the award. Key requirements include manufacturers' warranties to be transferred to the State of Illinois, general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, and compliance with all applicable state and federal regulations. No specific evaluation criteria beyond price competitiveness, vendor responsibility, and responsiveness to specifications are detailed in the available documentation. Invoicing must be completed by July 31 for supplies and services provided through June 30 of any fiscal year, and the State reserves the right to terminate the contract for convenience with 30 days' notice or for cause immediately.

There are no specific set-aside designations or restrictions limiting eligible respondents to particular categories of vendors based on disadvantaged enterprise status, though all vendors with awarded contracts valued at $1,000 or more under specified procurement code sections must remit a $15 Minority Contractor Initiative fee from their first contract payment. No incumbent vendors or current contractors are identified in the solicitation materials, nor are there references to existing infrastructure or technology systems requiring scanner integration. The contract may be partially or wholly funded with federal funds, with the specific percentage of federal funding to be disclosed in the award notice. Budget range or award value information is not provided in the available procurement documents, though vendors must maintain books and records for three years (or five years if federal funds are utilized) and comply with the State Prompt Payment Act (30 ILCS 540) for payment processing and terms.