IDOC - GRANTS - MAC Laptop and Tablet Storage Cart

The Illinois Department of Corrections is issuing a Basic Ordering Agreement (BOA) for the procurement of 29 laptop and tablet storage carts to be distributed across correctional facilities throughout the state. The carts must meet specific technical specifications: 21 inches deep by 21 inches wide by 38 inches high with floor mount, cold rolled steel construction, powder coating finish, 3 shelves, 4-inch casters (2 with brakes and 2 without), and capacity for 32 charging positions and 30 slot positions. Individual facility requests will determine the quantity distributed to each of the 29 correctional facilities, with orders ranging from 1 to 8 units per location. Vendors must submit electronic bids via BidBuy by April 3, 2026 at 9:00 a.m., with all items required to be delivered by May 15, 2026 to respective facility warehouse receiving docks during Monday through Friday hours from 9:00 a.m. to 3:00 p.m., excluding state holidays. Pricing must be submitted as unit prices for new condition commodities with all extensions, totals, and applicable discounts calculated, and all shipment costs must be included on an F.O.B. Destination basis with transportation and handling paid by the contractor. The contract term begins upon signature and concludes June 30, 2026, with payment due upon invoice submission.

There are no indicated set-asides or restrictions limiting which organizations may respond to this procurement. Vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law, but no specific disadvantaged business enterprise (DBE) designations or incumbent contractor information is specified in the procurement documents. The procurement is classified as a Small Purchase with no subcontractors required or disclosed, and no federal funding is indicated, with the contract entirely funded through state fiscal year 2026 appropriations. The State reserves the right to award the contract in whole or in part and may terminate for convenience with 30 days' notice or for cause immediately upon notice. While no specific budget range is disclosed in the available documentation, the BOA structure indicates the total contract value is under $50,000, representing a relatively modest procurement suitable for established vendors with experience in specialized storage solutions and multi-location delivery capabilities.