IDOC Fujitsu Scanners

The Illinois Department of Corrections (IDOC) is issuing a Basic Ordering Agreement (BOA) under $50,000 for the procurement of 30 units of Fujitsu fi-8170 high-speed duplex scanners, with no alternative models accepted. The specific deliverable is the acquisition and delivery of these scanning devices to support departmental operations. Bids will be opened on December 5, 2025, at 9:00 a.m. CST, with submission preferred through the BidBuy system. The awarded vendor must deliver all items within two weeks of the fully executed contract date, with deliveries accepted Monday through Friday between 9:00 a.m. and 3:00 p.m. (excluding state holidays) at the warehouse receiving dock located at 1301 Concordia Court, Springfield, Illinois. Pricing must be quoted on a per-unit basis as net pricing after all discounts, with F.O.B. Destination pricing that includes all transportation and handling costs. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured. All supplies must include a minimum 12-month warranty, and the contract is effective upon signature through June 30, 2026.

There are no set-aside designations or restrictions limiting responding organizations based on disadvantaged enterprise status identified in the solicitation materials. However, minority contractors awarded contracts of $1,000 or more must pay a $15 administrative fee deducted from the first payment issued. The contract includes standard State of Illinois compliance requirements, including adherence to the State Prompt Payment Act (30 ILCS 540), prevailing wage laws where applicable, and the Illinois Procurement Code. Vendors must maintain books and records for three years from final payment and submit invoices by July 31 for work completed through June 30. The State retains sole ownership of all work product and reserves the right to terminate contracts for cause with written notice or for convenience with thirty days' notice, contingent upon appropriation availability. The contract is contingent upon funding availability, and the State will not pay for supplies or services provided prior to contract execution. The specific award value or budget range is not disclosed in the solicitation materials.