IDOC - Dietary Equipment R&M Services

The Illinois Department of Corrections (IDOC) is seeking a vendor to provide comprehensive dietary equipment repair and maintenance services for the Centralia Correctional Center. The contract, designated as B-49074, is a two-year agreement with the potential to extend up to ten years, focusing on servicing approximately 30 pieces of kitchen equipment including commercial ovens, griddles, mixers, refrigerators, freezers, and steam kettles. The successful vendor must offer both emergency and routine repair services, with specific response time requirements: emergency repairs within two hours and routine repairs within eight hours, subject to approval by the facility's Dietary Manager or Chief Engineer. All work must comply with prevailing wage standards, and labor rates will include fringe benefits, employer expenses, and overhead. The contract was originally re-solicited after the initial bid (B-48981) received only one bidder who intended to sub-contract, which was not permitted. The proposal is due on August 29, 2025, with the opportunity first posted on August 25, 2025, for vendors capable of providing immediate and comprehensive equipment maintenance services.

The contract does not appear to have specific set-aside designations for disadvantaged business enterprises or minority-owned businesses. Vendors must complete and submit the Standard Illinois Certifications form, which includes 33 compliance areas covering legal, ethical, and operational standards. Potential bidders must demonstrate compliance with numerous state requirements, including tax obligations, workplace policies, non-discrimination standards, and criminal background checks. While a specific budget range is not explicitly stated, the contract will determine the maximum payment amount prior to execution, with the vendor charging standard hourly rates for services during normal business hours (Monday-Friday, 7:30 AM to 4:00 PM) and overtime rates for services outside those hours. Replacement parts will be sold at the vendor's cost, and all work and materials are guaranteed for one year. The vendor must also comply with all state security procedures, including on-site identification requirements and background checks for personnel working at the Centralia Correctional Center.