IDOC-DCT laundry equipment service contract-NK

The Illinois Department of Corrections (IDOC) is seeking a semi-annual service contract for preventive maintenance and repairs on institutional laundry equipment at the Decatur Correctional Center. The procurement specifically covers maintenance for two Unimac washing machines (Model #UW100VVQU10001) and three Unimac dryer machines (Model #DT120FQ) over a 36-month contract term. A mandatory pre-submission conference and site visit is scheduled for May 21, 2025, with attendance limited to three participants per vendor who must pass a facility background check. Bidders are required to provide all labor, tools, and equipment necessary to repair and assess the laundry equipment, with a critical requirement to use genuine OEM parts or approved substitutes. The vendor must submit detailed repair records and provide training to facility staff on equipment maintenance. Bids are due by May 28, 2025, at 10:00 a.m., with the state reserving the right to terminate the contract and not obligated to award to the lowest bidder. Evaluation criteria will likely include technical capability, compliance with facility requirements, and overall service proposal.

The contract appears to have no specific set-aside designations for disadvantaged enterprises. No incumbent vendors are mentioned in the documentation. Subcontractors are explicitly prohibited, and vendors must undergo comprehensive background checks and adhere to strict security protocols. All vendor personnel must comply with facility regulations, and the vendor will be responsible for all transportation and handling costs. The document indicates the contract will be funded through state resources, though a specific budget range is not provided. Vendors must demonstrate comprehensive capabilities in industrial laundry equipment maintenance, with particular expertise in Unimac equipment. Insurance requirements and compliance with state procurement standards will be governed by the attached Standard Terms and Conditions document, which outlines detailed administrative and legal requirements for state contracts. While a precise contract value is not specified, the comprehensive maintenance requirements suggest a significant service commitment over the 36-month contract period.