IDOC-DCT laundry equipment service contract-NK

The Illinois Department of Corrections (IDOC) is seeking a semi-annual service contract for preventive maintenance and repairs on institutional laundry equipment at the Decatur Correctional Center. The procurement specifically covers two Unimac washing machines (Model #UW100VVQU10001) and three Unimac dryer machines (Model #DT120FQ) for a 36-month term. A mandatory pre-submission conference and site visit is scheduled for April 15, 2025, at 10:00 am, with vendor registration required by April 10, 2025. Vendors must attend the site visit to fully assess the facility's laundry equipment and submit comprehensive bids for parts and materials by April 22, 2025. The successful vendor will be responsible for providing all labor, tools, and equipment necessary to repair and maintain the laundry equipment, including comprehensive examinations, parts replacement, and staff training. Key deliverables include semi-annual equipment assessments, detailed repair records, and the use of genuine Original Equipment Manufacturer (OEM) or approved substitute parts. Vendors must demonstrate technical expertise in industrial laundry equipment maintenance and be prepared to comply with strict facility security protocols.

The procurement is designated as a small business opportunity, which may restrict participation to qualified small business vendors. Successful bidders must undergo background checks and potentially submit to urinalysis testing as part of the facility's security requirements. Vendors will not be reimbursed for travel labor hours or mileage, and all invoices must be submitted to the Decatur Correctional Center Business Office with itemized service details. The contract will be awarded through the BidBuy Purchase Order system, with the total contract value to be determined based on submitted bids. While specific budget ranges were not explicitly stated, the three-year contract suggests a comprehensive service agreement that will require significant technical capability and commitment. Vendors must also comply with state workplace safety regulations and be prepared to integrate their services with the existing institutional laundry infrastructure. The procurement emphasizes not just technical repair capabilities, but also the vendor's ability to work effectively within a correctional facility environment.