IDOC - Commercial Washing Machine

The Western Illinois Correctional Center, located in Calhoun County, Illinois, is seeking a qualified service technician to procure and install one commercial washer/extractor unit, specifically a UNIMAC Model #UWT105V30VX060EA00. This Request for Quote (RFQ) requires the vendor to provide comprehensive services including electrical and plumbing materials, complete equipment delivery, installation, testing, staff training, and removal of the existing equipment. The procurement is categorized as a small purchase with a small business set-aside, and vendors must submit bids electronically via BidBuy or email by October 2, 2025, at 10:00 a.m. The contract term will run from execution through June 30, 2026, with a bid firm time of 120 days. Vendors must perform the work during normal workdays (Monday through Friday, 7:00 a.m. to 2:00 p.m.) and coordinate closely with the facility's Chief Engineer to minimize operational disruptions. Key vendor qualifications include compliance with prevailing wage requirements, ability to pass facility background checks, and adherence to strict correctional facility security protocols.

The contract appears to have a small business set-aside designation, potentially limiting competition to smaller enterprises or disadvantaged business entities. Vendors must complete comprehensive Illinois State Certifications, which include 34 specific compliance requirements covering areas such as employment practices, legal compliance, workplace standards, and ethical business conduct. While specific award value details are not explicitly stated, the contract will be funded through state appropriations, with the total maximum contract value to be determined by the State prior to execution. Vendors must provide comprehensive insurance coverage, including $1 million in general commercial liability, and demonstrate the capability to integrate the new washing equipment with existing correctional facility infrastructure. The solicitation requires vendors to transfer manufacturers' warranties and comply with various state and federal regulations, including provisions related to technological accessibility, labor rights, and equal employment opportunities. Failure to meet these stringent requirements could result in contract voiding, financial penalties, or suspension from future state contract opportunities.