IDOC - Burial Services

The Illinois Department of Corrections at Centralia Correctional Center is soliciting bids for a three-year burial services contract to serve individuals in custody who pass away and are wards of the state. This is a Request for Quote (RFQ) procurement designated as a small purchase with a small business set-aside. The scope of work encompasses complete burial services including transportation of remains to a funeral home and cemetery, provision of a grave plot and receptacle, grave digging, and all associated labor, materials, tools, and equipment necessary to complete basic burial services in compliance with state, federal, and local laws. Qualified vendors must be licensed and possess all necessary state and local permits; they must take possession of the deceased within 24 hours of notification and provide written proof of completed services including plot location and plot number, with all work performed at the vendor's site. The evaluation criteria prioritize the responsive and responsible vendor submitting the lowest price. Bids must be submitted no later than March 11, 2026 at 11:00 a.m. through the BidBuy system or via email to Kimberly Litteken at Kimberly.litteken@illinois.gov, with vendor bids remaining firm for 120 days from opening. No pre-bid conference or mandatory bidder's meeting has been scheduled.

This procurement is designated as a small business set-aside, and no current incumbent vendors or contractors are referenced in the available documentation. All awarded vendors must maintain General Commercial Liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Workers' Compensation insurance as required by law, with the State named as an additional insured. Subcontracting is not permitted under this contract. The contract will have an initial term of three years from the date of last signature, with a maximum total term not to exceed ten years, and is funded through the General Revenue Fund. Any vendor awarded a contract of $1,000 or more is required to pay a $15 Minority Contractor Initiative fee to be deducted from the first check issued. Contract pricing is estimated and will be documented in the BidBuy Purchase Order, with the maximum contract amount to be entered by the State prior to execution; specific contract values or budget ranges have not been disclosed in the available procurement documents.