IDOC - BMR - Sprinkler Inspection & Repairs - JF

The Illinois Department of Corrections (IDOC), specifically the Big Muddy River Correctional Center located in Ina, Jefferson County, is seeking a five-year contract for comprehensive sprinkler system inspections and repairs. The procurement involves annual facility-wide inspections of nine wet sprinkler systems, to be conducted by an NFPA certified professional between June 1-30, 2025. Vendors must perform detailed annual inspections, testing, and provide comprehensive reports to facility leadership, obtaining approval from the facility's Chief Engineer for any necessary repairs. The bid submission deadline is April 17, 2025, at 11:00 a.m., with vendors required to maintain bid firmness for 120 days. Key vendor qualifications include maintaining appropriate licensures, performing work during normal business hours (Monday-Friday, 7 a.m. to 3 p.m.), submitting to background checks, and adhering to strict facility security protocols. The contract will be awarded to the lowest responsive and responsible vendor, with evaluation criteria focusing on compliance with NFPA regulations, technical capability, and overall bid responsiveness.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises. Vendors must provide proof of general commercial liability insurance ($1,000,000 per occurrence), auto liability insurance ($1,000,000), and workers' compensation insurance. No subcontractors are permitted, and all work must be exclusively performed at the Big Muddy River Correctional Center. The contract is subject to appropriation availability and can be terminated for convenience with 30 days' notice. While specific budget ranges are not explicitly detailed, the total contract payments will not exceed an amount to be determined by the state. The maximum contract term is ten years, though the initial term is five years. Vendors must be prepared to integrate their services with the existing correctional facility infrastructure and comply with all state procurement regulations as outlined in the Standard Terms and Conditions document, which provides comprehensive guidelines for vendor responsibilities, performance expectations, and legal compliance requirements.