IDOC BMR Dietary Freezer Repair CLS

The Illinois Department of Corrections (IDOC) has issued a Request for Quote (RFQ) for the Big Muddy River Correctional Center, seeking a vendor to repair, refurbish, or replace the dietary department's freezer that is currently unable to maintain temperatures at or below zero degrees Fahrenheit. The procurement specifically requires a comprehensive solution involving the replacement or repair of structural walls, ceiling, facing, hinged door, and compressor, with specific technical requirements including compatibility with R-32 or R-454B refrigerant. A mandatory pre-bid site visit is scheduled for September 16, 2025, at 10:00 a.m., with registration required by September 15, 2025. Bids must be submitted no later than September 23, 2025, at 10:00 a.m., with a bid firm time of 120 days. The contract term runs from execution through June 30, 2026, and is a one-time contract. Vendors must provide all necessary labor, parts, materials, and tools for the freezer repair or replacement, and must comply with prevailing wage requirements and all state and federal regulations. Successful vendors will need to demonstrate technical capability to fully restore the freezer's operational functionality and provide all required certifications and documentation.

The contract appears to have no specific small business set-asides or minority business preferences noted. The procurement is funded through General Revenue, with the total maximum payment to be determined prior to contract execution. While no incumbent vendor is identified, the project requires integration with existing correctional facility infrastructure in Jefferson County, Illinois. The vendor must comply with the comprehensive 34-point certification requirements outlined in the Standard Illinois Certifications document, which covers areas including legal status, employment practices, workplace requirements, and ethical standards. Potential vendors must attest to compliance with various state and federal regulations, including provisions related to procurement, equal employment opportunity, and prohibitions against forced labor. The contract carries potential consequences for non-compliance, which could include contract voiding, financial penalties, suspension, and legal action. While a specific budget range is not explicitly stated, vendors should be prepared to provide a competitive proposal that meets the technical and operational requirements of the IDOC's freezer repair project.