IDOC - BMR - Building Automation System 1-Year Contract SP w SSC - JF

The State of Illinois Department of Corrections is soliciting a sole source contract through the BidBuy system for Building Automation System (BAS) services at Big Muddy River Correctional Center in Cook County. The procurement requires a qualified vendor to provide inspections, preventative maintenance, repairs, and parts for the Siemens Power 600 APOGEE Digital Controlled Building Control Systems on a scheduled and as-needed basis. Deliverables include six annual Building Automation System visits with a specialist, mechanic, and software/firmware specialist, plus four additional visits requiring a mechanic; routine service requests must be addressed within eight hours for remote support and eight hours for onsite work, while emergency calls require two-hour remote response and eight-hour onsite response times. Services encompass maintenance and repair of all BAS-controlled equipment including control valves, air cylinders, sensors, thermostats, and variable air volume (VAV) boxes, with all work performed during normal business hours (Monday through Friday, 7:00 a.m. to 3:00 p.m.) unless overtime is requested. The contract term is one year with a maximum total contract duration of ten years including any renewal periods, contingent upon appropriation of funds. The vendor must comply with prevailing wage requirements as mandated by the Illinois Prevailing Wage Act for Cook County, maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. All vendor personnel must pass security background checks and drug testing prior to facility access. The opportunity was posted on December 10, 2025, with a due date of December 12, 2025.

This sole source procurement carries no specified set-aside designations for disadvantaged enterprises, though the contract does require payment of a $15 fee for minority contractor initiatives on contracts exceeding $1,000. The contract mandates integration with existing Siemens Building Automation System infrastructure already installed at Big Muddy River Correctional Center, and no subcontracting of Siemens labor is permitted. All vendor personnel must be authorized to work on Siemens equipment and systems. Vendors must complete comprehensive certifications addressing 34 statutory and regulatory compliance requirements at the time of bid submission, including absence of criminal convictions related to bribery and felonies, non-delinquency on state debts, tax compliance, drug-free workplace certification, equal employment opportunity compliance, and cybersecurity standards adherence; for contracts exceeding one year, re-certification is required by January 1 of each fiscal year. Materials and parts for repairs are billed separately at standard time and material rates, with Siemens materials provided at a 60 percent discount off list price. The contract uses estimated pricing located in the BidBuy Purchase Order with labor rates incorporating prevailing basic wages, fringe benefits, and all employer expenses for FICA, workers' compensation, liability insurance, and other service delivery costs, though no specific budget range or award value is disclosed in the available documentation.