IDOC BMR Bagged Ice CLS

The State of Illinois Department of Corrections (IDOC) is seeking a vendor to provide bulk bagged ice for the Big Muddy River Correctional Center located in Jefferson County. The procurement involves supplying twenty-pound bags of ice, with specific delivery requirements of five pallets (500 bags totaling 10,000 pounds) twice per week during extreme high temperature periods. Deliveries must occur between 7:30 a.m. and 2:30 p.m., Monday through Friday, using refrigerated transportation and completed within 24 hours of request. The ice must meet rigorous quality standards, including purity, safety, and production under sanitary conditions, and must be packaged in food-grade plastic bags with proper labeling. The contract will run from the last dated signature through September 30, 2025, with a procurement method classified as a small purchase. Vendors must submit proposals by August 4, 2025, with the opportunity originally posted on July 30, 2025.

The contract includes a small business set-aside preference, indicating a potential advantage for smaller enterprises. Vendors must maintain comprehensive insurance coverage, including $1,000,000 in commercial general liability per occurrence, $2,000,000 annual aggregate, $1,000,000 in auto liability, and worker's compensation as mandated by law. The contract will be funded through the General Revenue Fund (GRF), and subcontracting is permitted with disclosure requirements for subcontracts exceeding $100,000 annually. While a specific contract maximum was not detailed, vendors should be prepared to provide consistent, high-quality ice delivery with strict adherence to the specified requirements. All deliveries will be FOB destination with transportation costs absorbed by the vendor, and invoices must be itemized with detailed delivery dates and quantities. The contract terms align with the State of Illinois Standard Terms and Conditions version 20.1, which establishes comprehensive guidelines for vendor performance and compliance.