IDOC 7 Point Silver and Gold Retirement Badges, and Wallets

The Illinois Department of Corrections (IDOC) is seeking a master contract for seven-point gold and silver retirement badges and accompanying wallets through a Request for Quote (RFQ) solicitation number 25-426DOC-CENTO-B-47003. The procurement covers two specific badge variants: a rhodium-plated silver version and a gold-tone version, each featuring intricate design specifications including leaf-design star points, an enameled black background, raised metal lettering, and a "RETIRED" ribbon. The badges must be die-struck, measure 2-7/8 inches in size, and individually packaged in clear poly bags, with delivery requirements mandating freight prepaid to the IDOC Central Office in Springfield, IL. Deliveries are restricted to Monday through Friday between 9:00 AM and 2:30 PM CST, excluding state holidays. The bid submission deadline is March 25, 2025, at 1:00 p.m., with a proposed contract term of three years and a potential maximum total term of ten years. IDOC reserves the right to request samples, increase quantities, and conduct background checks on vendor personnel.

The contract is designated as a small business set-aside, indicating a preference for small business vendors. Insurance requirements are substantial, mandating $1,000,000 per occurrence for general commercial liability and auto liability, with the State of Illinois to be named as an additional insured. Vendors must complete a comprehensive Standard Illinois Certifications form, which includes 33 distinct certification areas covering legal, ethical, and operational standards. These certifications address critical areas such as business eligibility, criminal history, tax compliance, workplace practices, and anti-discrimination policies. False certifications can result in severe consequences, including contract voiding, suspension, debarment, denial of payment, civil fines, or criminal penalties. While specific award values are not explicitly stated, the procurement suggests a significant investment in commemorative badges for retiring corrections personnel. The contract will be awarded through the BidBuy Purchase Order system, with pricing to be determined during the bidding process.