IDOC-2. 4oz. Polyester Quilted Insulation

The Illinois Department of Corrections (IDOC) at Centralia Correctional Center is soliciting bids for the procurement of 30,000 yards of 2.4 ounce polyester quilted insulation material, designated as IDOC-2.4oz. Polyester Quilted Insulation (Contract B50245). This supply contract is intended to support the facility's Industries program, which manufactures coats for incarcerated individuals. The insulation must meet strict specifications including black or navy taffeta backing on one side, a quilted pattern featuring 2-inch squares (either square or diamond configuration), a quarter-inch thickness, a 60-inch roll width, and roll lengths of 75 feet with a tolerance of plus or minus 20 percent in continuous rolls. The vendor must submit material samples to Centralia Correctional Center for approval prior to shipping the full order and must maintain communication with facility personnel regarding any delivery delays. All goods must be delivered F.O.B. destination to 9330 Shattuc Road, Centralia, Illinois 62801, during facility operating hours (Monday through Friday, 7:30 a.m. to 2:30 p.m., excluding state holidays) no later than June 30, 2026. The opportunity was posted on December 2, 2025, with a due date of December 8, 2025, allowing a six-day bidding window. Vendors must be registered in the BidBuy Purchase Order system prior to contract execution and must maintain general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law.

This procurement is designated as a small business set-aside conducted through a small purchase method, restricting participation to small business vendors. Subcontractors are not permitted under this contract, meaning the winning vendor must perform all work directly. The vendor bears all delivery costs and, if requesting sample materials be returned, must provide return shipping labels. Invoices for supplies must be submitted no later than July 31 of the applicable year, with the contract subject to the Illinois Prompt Payment Act. The contract term commences upon execution and concludes on June 30, 2026, with no renewal options available. No incumbent vendor information or current contractor details are identified in the solicitation materials. The maximum contract amount will be determined and entered by the State of Illinois prior to contract execution, with firm pricing established through the BidBuy system, though the specific budget range is not disclosed in the available documentation.