IDNR Frank Holten State Park Tractor Leases

The Illinois Department of Natural Resources (IDNR) is seeking vendors to lease tractors for Frank Holten State Park. This procurement requires two distinct pieces of equipment: a large tractor with a minimum of 145 horsepower featuring a closed cab with heat and air conditioning, front wheel assist, three rear hydraulic inputs, joystick-controlled loader, and power steering; and a smaller tractor with a minimum of 100 horsepower in an open cab configuration with front wheel assist, three rear-mounted hydraulic inputs, joystick-controlled loader, and power steering. Both tractors must be new, unused, and completely free from defects, with all pricing inclusive of freight costs and FOB delivery to 4500 Pocket Road, East St. Louis, Illinois 62205. Responding vendors must be authorized wholesalers or retailers of the specified manufacturer and model, and their proposals must include complete manufacturer information, make and model numbers, and detailed equipment specifications. Upon delivery, vendors are required to provide operator training on equipment operation and maintenance, deliver copies of operating and maintenance manuals, install any applicable attachments, and furnish complete manufacturer's warranty documentation. The proposal due date is April 10, 2026, with the opportunity posted on April 3, 2026.

The procurement documents do not explicitly identify any set-aside designations, restrictions on eligible bidders, disadvantaged enterprise requirements, or incumbent contractors associated with this leasing opportunity. No specific budget range or award value is listed in the available documentation. All vendors must comply with the State of Illinois Standard Terms and Conditions (Version 23.2), which mandate compliance with prevailing wage requirements where applicable, maintenance of adequate insurance coverage including $1,000,000 general commercial liability per occurrence and $2,000,000 annual aggregate, workers' compensation insurance as required by law, and a $15 fee to the Comptroller's Administrative Fund for contracts of $1,000 or more. The State reserves the right to terminate the contract for convenience with thirty days' notice and explicitly notes that all contracts are contingent upon appropriation availability. Claims against the State must be filed exclusively with the Illinois Court of Claims under Illinois law.