IDJJ Fingerprint System Monarch

The Illinois Department of Juvenile Justice (IDJJ) is seeking a vendor to provide a comprehensive fingerprint livescan system for the Monarch Center located in Lincoln, Illinois. The procurement involves supplying a tenprints livescan device certified at 500 dots per inch and FBI-certified for capturing flat and roll fingerprints, complete with integrated livescan software configured for Illinois State Police and Federal Bureau of Investigation records. The system must include a self-contained laptop, a Single Lens Reflex digital camera, and an FBI-certified fingerprint card printer with duplex capabilities. The vendor is required to deliver and install the equipment within 30 days of contract execution, provide on-site training for up to three personnel, and ensure successful integration with IDJJ's Y360 Resident Management System. The contract opportunity was posted on October 23, 2025, with a proposal due date of October 29, 2025, covering Livingston County. Successful implementation requires comprehensive system testing, including successful submission testing with the Illinois State Police, and includes a mandatory initial one-year manufacturer warranty.

The contract appears to have no specific set-aside designations for disadvantaged enterprises. Vendors must be authorized dealers or resellers of the specified equipment and maintain substantial insurance coverage, including $1,000,000 in General Commercial Liability insurance per occurrence and $2,000,000 annual aggregate, along with $1,000,000 in Auto Liability insurance. The contract term is structured for an initial 60 months with a maximum total term not exceeding 10 years, including five years of extended maintenance after the initial warranty period. While specific budget ranges are not explicitly stated, the contract indicates that subcontractors with annual values of $100,000 or more require prior written State approval and must provide Financial Disclosures and Conflicts of Interest forms. The procurement is subject to the Illinois Procurement Code and requires compliance with standard State certifications, prevailing wage regulations, and all applicable federal, state, and local laws. Invoicing will be submitted to Haley Hoke at the IDJJ Springfield office by July 31 for services rendered through June 30.