Identification of Motor Vehicles That Should be Assessed by The City of New Haven

The City of New Haven is seeking proposals through RFP #2024-RFP-093 for a comprehensive motor vehicle assessment service designed to identify unassessed vehicles within city limits. The primary objective is to supplement existing identification methods like residential parking permits, parking tickets, and neighbor complaints by conducting systematic field investigations on behalf of the City Assessor. Qualified vendors will be responsible for collecting motor vehicle data, comparing obtained information with existing assessed vehicle lists, identifying unassessed vehicles, determining their taxable values, and generating detailed reports for the City Assessor. The contract term is one year with potential for two additional one-year renewals. Evaluation criteria will be weighted as follows: methodology (40%), past government work experience (30%), special licenses (20%), and fee schedule (10%), with scoring conducted on a 0-100 point scale. Proposal submissions are due by August 13, 2024, at 11:00 am, with the solicitation originally released on July 28, 2024. Vendors must submit a technical proposal, cost proposal, city forms signature sheet, disclosure and certification affidavit, current workforce certificate, and a comprehensive statement of qualifications.

The City of New Haven does not explicitly specify set-aside designations for disadvantaged enterprises in the provided documentation, though the standard terms suggest a commitment to non-discrimination and workforce diversity. Insurance requirements are comprehensive, mandating general liability, workers' compensation, auto liability, and professional liability coverage, with the City of New Haven to be named as an additional insured on most policies. The city will award the contract to the lowest responsible qualified respondent, reserving the right to cancel the solicitation if appropriate funds are not available. While no incumbent vendor is identified, the contract emphasizes compliance with Connecticut General Statutes and city regulations. Specific budget ranges are not explicitly stated in the documents, but the contract includes provisions for monthly payment requisitions certified by the contractor and subject to city review and approval. The procurement is structured as an independent contractor relationship, with no employment contract or fringe benefits implied.