ID Badge Holders & Supplies

The Cobb County School District (CCSD) is conducting a Request for Quote (RFQ) numbered Q26066 for the procurement of ID badge holders, supplies, and accessories to be purchased on an as-needed basis. The solicitation seeks qualified vendors to provide specific items including SPIDprox Proximity composite cards (35-Bit format with sequential numbering), badge accessories such as clear rigid plastic vertical and top-load badge holders with chains and clips, and Fargo printing supplies like YMCK ribbons and cleaning kits compatible with HDP6600 printers. The RFQ was issued on November 21, 2025, with written questions due by December 3, 2025, at 3:00 p.m. ET, and quote responses required by December 12, 2025, at 3:00 p.m. ET through the CCSD Euna Procurement Portal. The contract will be awarded to the lowest responsive and responsible vendor meeting specifications, with CCSD reserving the right to award to multiple vendors by line item or reject any quotations. Evaluation criteria include pricing, prompt payment discounts, and the ability to provide a fee structure for additional related items. Delivery is specified to the CCSD Operations center at 514 Glover Street, Marietta, Georgia 30060, with pricing to remain firm for one year from the award date.

Vendors must submit several required documents, including a Vendor Questionnaire, IRS Form W-9, Georgia Security and Immigration Compliance Act Forms, Disclosure of Lobbying Activities Form, Acknowledgment and Agreement Form, and a completed Quote Form. Within five business days of award notification, vendors must provide proof of insurance with specific coverage requirements, including Commercial General Liability of at least $1 million, Commercial Auto Liability of at least $1 million, Umbrella Coverage of at least $2 million, and Workers' Compensation and Employer's Liability coverage. The solicitation encourages responses from various business classifications, including minority-owned, woman-owned, veteran-owned, disability-owned, and small businesses. While no specific contract value is mentioned, the RFQ allows for potential price adjustments based on the Producer Price Index during the contract period. Vendors are required to provide pricing for different quantity breaks, ranging from 1-5,000 units, and must establish a fee structure for additional related items that may be purchased during the award period. The document does not specify any incumbent vendors or existing technology requirements, but does emphasize compliance with E-Verify registration and other local procurement regulations.