Ice-Melt and Water Softener Compounds
Closed State & local contract opportunity Posted
- Solicitation number
- SFQ-RH-25-018
- State
- Michigan
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The City of Rochester Hills is leading a collaborative solicitation for quotations (SFQ-RH-25-018) to procure ice melt and water softener compounds on behalf of six municipal entities: Rochester Hills, Livonia, Romulus, Troy, Warren, and Oakland County. The procurement seeks a one-year contract with potential two-year renewal options, targeting specific product categories including three-way ice melt compounds, pet-friendly ice melt, rock salt, and various water softener products like salt pellets, hardi-cubes, and iron out pellets. Vendors must submit comprehensive quotations by May 1, 2025, at 4:00 PM EST, either via email to brightk@rochesterhills.org or through the Michigan Intergovernmental Trade Network (MITN) website. Prospective bidders are required to provide detailed product information, including chemical composition percentages, and meet specific screening and quality standards. Evaluation criteria will consider vendor qualifications, experience, and pricing, with agencies reserving the right to reject any quotations or award contracts based on the most advantageous proposal. Questions must be submitted in writing by April 22, 2025, at 11:30 AM, with responses distributed as amendments or addenda.
The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet mandatory insurance coverage requirements and provide F.O.B. delivery to multiple agency locations without additional delivery charges. Pricing must remain firm for 90 days or until contract award, with tax exemption applicable for participating agencies. While specific budget ranges are not detailed, the solicitation indicates estimated annual quantities ranging from 850 to 6,653 bags across different product categories. The contract includes provisions for potential extension to other MITN cooperative governmental entities, suggesting flexibility in future procurement. Interested vendors must first complete vendor registration through the Rochester Hills website and the MITN system to ensure full participation and access to potential addendum information. The COVID-19 pandemic's impact is acknowledged, with the solicitation indicating potential process adjustments to accommodate current operational constraints.
Opportunity text
The City of Rochester Hills is accepting quotations from qualified vendors to provide Ice Melt and Water Softener Compounds for the City of Rochester Hills, City of Livonia, City of Romulus, City of Troy, City of Warren, and Oakland County for a one (1) year contract term; the City reserves the right to exercise an option to renew for two (2) additional one (1) year terms. Since the COVID-19 pandemic, some City processes have been affected and as such, are requiring adjustment to our normal processes to accommodate. If you are interested in providing a quotation, please fill in the following information and email to brightk@rochesterhills.org or upload to the MITN website (www.mitn.info) by May 1, 2025 at 4:00 PM EST. Questions are to be directed to the attention of Keri J. Bright, CPPB, Procurement Analyst, Phone: 248.841.2538; questions regarding the quotation must be made in writing prior to 11:30 a.m., local time on Tuesday, April 22, 2025, local time, at which time a response will be prepared and forwarded to all vendors as an amendment, or an addendum to the SFQ, if such information would be of significance to uninformed vendors. The City of Rochester Hills officially distributes quotation documents from the Purchasing Division or through the Michigan Intergovernmental Trade Network (MITN). Copies of quotation documents obtained from any other source are not considered official copies. Only those vendors who obtain quotation documents from either the Purchasing Division or the MITN System are guaranteed access to receive addendum information, if such information is issued. The first step to do business with the City is to become a registered vendor by visiting the City website at www.rochesterhills.org, enter site, click on Government Services, Departments, click on Purchasing, click on Vendor Registration, and click on the link to the MITN website. Final quotation results will be posted on the MITN website after award. The submission of a Quote hereunder shall be considered evidence that the vendor is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed. Project Description. The City of Rochester Hills on behalf of itself and the City of Livonia, City of Romulus, City of Troy, City of Warren, and Oakland County is soliciting quotations from qualified companies to provide ice melt and water softener compounds for a one (1) year contract term; the City and each participating MITN member reserves the right to exercise an option to renew for two (2) additional one (1) year terms.
Files
| File | Type | Posted |
|---|---|---|
| SFQ-RH-25-018.pdf |
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