Ice Machine and Water Chiller Preventative Maintenance and Repair Services

The California Prison Industry Authority (CALPIA) is soliciting bids for Ice Machine and Water Chiller Preventative Maintenance and Repair Services at the California State Prison in Corcoran, California. The procurement seeks a qualified contractor to provide comprehensive maintenance and repair services for air-cooled YORK water chiller and cold box units located at the facility's milk processing plant. Bidders must possess a C-20 Warm-Air Heating, Ventilating, and Air-Conditioning license, demonstrate three years of similar service experience, and submit three professional references. The contract will be awarded on a best value basis, considering cost, performance, and experience, with an anticipated two-year term and potential one-year extension. Bids are due by July 3, 2025, at 3:00 PM, with an estimated contract start date of July 28, 2025. Services will be performed during regular business hours between 6:00 a.m. and 6:00 p.m., Sunday through Saturday. Pricing will be based on hourly labor rates for different time periods, meeting or exceeding prevailing wage requirements.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises. Contractors must be California licensed, bonded, and provide proof of insurance. The procurement includes rigorous security provisions requiring comprehensive background checks and adherence to strict protocols when working within the correctional facility. Replacement parts must be new, OEM grade, and carry a minimum 90-day warranty, which will be ordered separately through CALPIA purchase orders. While no specific budget range is listed, the contract involves detailed preventative maintenance and repair services for specialized cooling equipment. Contractors must comply with extensive security requirements, including gate clearance procedures, background checks, and specific conduct guidelines when working within the prison environment. The solicitation also mandates disclosure of any generative artificial intelligence (GenAI) technologies used in the proposed solution, in alignment with current state procurement regulations.