Ice Machine and Dishwasher Replacements and Service

Parkway School District in Missouri is soliciting sealed bids from qualified vendors to replace ice machines and dishwashers and provide ongoing service for equipment located in middle school science classrooms throughout the district. The procurement encompasses both capital equipment replacement and service maintenance during the contract period, with deliverables including the supply of replacement ice machines and dishwashers, installation services, and preventive and corrective maintenance throughout the agreement term. Bidders must demonstrate their ability to supply all or most required items, maintain sufficient inventory levels, and provide references—preferably from educational institutions—to demonstrate prior performance in similar procurement environments. The district will evaluate proposals using a "lowest and best" standard that considers vendors' capability to meet requirements, commitment to inventory maintenance, performance history, and financial strength, with the authority to divide awards among multiple vendors for different portions of the contract. Proposals are submitted exclusively through the Parkway School District Bonfire Portal (https://parkwayschools.bonfirehub.com/), with the bid deadline on April 3, 2026, and a virtual public bid opening conducted via Google Meet at 11:00 a.m. Central Time; bids may be revised until the closing time but become final and irrevocable thereafter. Accepted agreements are established for one year or until specified equipment and supplies are delivered, whichever occurs first, with the district retaining the right to extend agreements for an additional month with written notice or discontinue with thirty days' notice based on budget considerations, service requirements, or vendor performance. All vendors must comply with federal work authorization requirements under Section 285.530 RSMo, obtain OSHA construction safety certification within sixty days if performing on-site work, and provide at least three references.

The contract opportunity does not identify specific set-aside designations for disadvantaged enterprises, though the district encourages purchase of domestically manufactured products and extends preference to Missouri-based firms when quality, price, and delivery are comparable. Vendors awarded contracts exceeding five thousand dollars must enroll in and participate in the E-Verify federal work authorization program for all employees and execute sworn affidavits confirming enrollment and employment eligibility verification prior to or concurrent with contract execution; failure to comply constitutes material breach of the contract. All bidders must certify under penalty of perjury that bid prices were determined independently without collusion and comply with all federal and state nondiscrimination laws. The existing equipment inventory detailed in Appendix A identifies multiple ice maker units from manufacturers including Manitowoc, SP Industries, Marvel, DFI, and HotPack, as well as dishwashers distributed across various middle school science classroom locations, providing vendors with baseline information for assessing replacement and service scope requirements. The procurement documents do not specify an explicit budget range or award value, though contract terms specify that price increases require thirty days' advance notice and approval limited to cost-only adjustments without profit or overhead increases, and that all shipments are F.O.B. destination to the Central Warehouse at 363 North Woods Mill Road, Chesterfield, Missouri 63017, with freight prepaid.