Ice Cream, Ice Cream Novelties, and Orange Sherbet

The Missouri Department of Corrections is seeking an Invitation for Bid (IFB 931ER234R9001) for Ice Cream, Ice Cream Novelties, and Orange Sherbet to be resold in the Offender Canteen at the Chillicothe Correctional Center located in Chillicothe, Missouri. The procurement specifically requests bids for multiple ice cream and frozen dessert products, including 4,500 pints of chocolate ice cream, 4,900 pints of vanilla ice cream, 2,300 pints of strawberry ice cream, 1,000 pints of orange sherbet, 100 boxes of vanilla ice cream sandwiches, and 142 boxes of vanilla sundae cones. Each product has detailed specifications requiring vendors to provide information on brand names, expiration date formats, kosher/halal certification status, and packaging quantities. The solicitation period runs from September 19, 2018, to October 18, 2018, with bids due by 3:00 PM CDT on the closing date. The contract will have an initial one-year term with options for three additional one-year renewal periods, and vendors must submit pricing for both the initial term and each potential renewal period. Delivery terms are Free On Board Destination, with payments processed based on final delivery, inspection, and acceptance of items.

The IFB does not specify any set-aside designations or restrictions on vendor participation, indicating that all vendors are eligible to respond to the solicitation. No incumbent vendor information is provided, and the document does not disclose specific budget ranges or estimated contract values. Vendors can submit their bids either electronically through the MissouriBUYS system or as sealed hard copy submissions to the Department of Corrections Purchasing Section in Jefferson City. The solicitation requires vendors to complete and submit exhibits A through D as part of their bid package. While funding will come from the Department of Corrections' operating budget, the exact budget allocation is not detailed in the available documents. The contract will be awarded to the lowest responsive and responsible bidder, with the expectation that the selected vendor can meet all specified product requirements and deliver the requested ice cream and frozen dessert items to the Chillicothe Correctional Center.