Ice Center License or Permit Agreement

Lane County, Oregon, through its Lane Events Center Division, is seeking potential vendors, persons, or firms to rent or license the Lane County Ice Center located at the Lane County Fairgrounds. The procurement is a Request for Letters of Interest (RLOI) for a license agreement covering the period from September 2022 to May 2023, with the facility closed during June through August. Interested parties must submit a detailed letter of interest by June 30, 2022, either in paper or electronic format, which should include a description of the proposed facility use, respondent's experience, and qualifications. The base term fee for the license is $65,000, to be paid monthly in $7,223 installments, which includes $10,000 in County administrative costs. Utilities are additional and have historically averaged between $13,000 to $15,000 per month. If multiple responses are received, Lane County will initiate a competitive selection process to choose a contractor for leasing or licensing the facility. Respondents must demonstrate the ability to effectively utilize and maintain the Ice Center facility.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The successful respondent will be required to provide proof of insurance, comply with all applicable laws, and adhere to Equal Opportunity Employer standards. While no incumbent vendor is mentioned, the document indicates the facility has been previously operated and is currently seeking a new licensee or operator. The Ice Center appears to be an existing infrastructure with established utility systems and operational history. The total potential contract value for the licensing period is approximately $65,000 in base fees, with additional utility costs estimated between $117,000 to $135,000 for the entire contract term. Potential respondents should be prepared to demonstrate financial stability, operational expertise in managing recreational facilities, and the capability to provide ice-related services to the community.