Ice and Water Vending Machine

The Kansas Department of Wildlife and Parks is seeking bids for an Ice and Water Vending Machine procurement for its Region 3 facility in Dodge City, with a contract period extending from the date of award through December 30, 2029. The solicitation requires vendors to provide ice and water vending units with specific technical requirements, including filtered water and ice production capabilities, integrated credit card readers, and secure dual locking mechanisms. Bidders must submit proposals by December 31, 2024, at 2:00 PM CST, with potential delivery of five vending machines required by January 5, 2025. The bid evaluation will focus on selecting the lowest responsible bidder based on conformity with specifications, delivery terms, and other specified conditions. Vendors must include a current Tax Clearance Certificate and can submit pricing for both individual units and a five-unit bundle, with the procurement conducted through the Kansas Department of Administration's Office of Procurement and Contracts.

The contract opportunity includes several preference program opportunities for bidders, specifically highlighting designations for Disabled Veteran Owned Businesses and Certified Business preferences, which can be claimed by submitting appropriate documentation. Bidders must comply with Immigration Reform and Control Act requirements and provide corresponding certification forms. The contract appears to have potential utilization by multiple political subdivisions, including cities and counties beyond state agencies, which expands its potential scope. While specific budget ranges were not explicitly detailed, the solicitation suggests flexibility in vendor selection and pricing. The State reserves the right to accept or reject any or all bids, maintaining significant discretionary power in the final contract award. Potential vendors should closely monitor the procurement website (http://admin.ks.gov/offices/procurement-and-contract) for any additional amendments or changes to the solicitation, with the procurement officer Bridget K Martinez available for questions at 785-296-2375 or bridget.martinez@ks.gov.