Hydraulic Hoses and Fittings

The City of Tucson's Business Services Department is seeking proposals for an annual requirements contract for hydraulic hoses and fittings, solicitation number 250068, to be delivered F.O.B. Destination Freight Prepaid throughout the metropolitan Tucson area. The procurement targets qualified firms to establish an "as needed, if needed" contract, with an estimated annual usage of $200,000. Contractors must maintain a reasonable inventory stock, provide emergency/after-hours support, and potentially supply crimping machines compatible with Parker brand hydraulic parts. The City requires all hose assemblies to comply with SAE specifications and be accompanied by Impulse Cycle documentation. Proposals will be evaluated based on three criteria in order of importance: Method of Approach, Price Page, and Qualifications and Experience. A pre-proposal meeting is scheduled for January 28, 2025, at 11:00 am via Teams Meeting, with proposals due on February 20, 2025, at 2:00 PM local Arizona time. The initial contract term will be one year, with the City having the option to extend the contract for up to four additional one-year periods.

The solicitation appears to be open to all qualified vendors, with no specific set-aside designations explicitly mentioned. The City does emphasize compliance with various federal regulations, including those related to the American Rescue Plan Act (ARPA) and Federal Transit Administration (FTA) terms and conditions. Contractors will need to adhere to requirements surrounding equal opportunity, minority and women business enterprise participation, and domestic preference for procurement. The contract includes provisions for potential interviews and additional investigations during the evaluation process. Payment will be processed within 21 calendar days, with a preference for credit card transactions. Bidders are required to provide unit pricing, manufacturer and model numbers, and an additional product discount off the manufacturer's most current published price list. The City reserves the right to increase or decrease quantities as needed, providing flexibility in the procurement process with a potential annual contract value of approximately $200,000.