Hydraulic Elevator Alterations

The City of Madison, Wisconsin, Engineering department is seeking bids for a comprehensive Hydraulic Elevator Alterations project located at 4502 Milwaukee Street. The procurement is a Request for Bids (RFB) for completely replacing an existing passenger elevator's in-ground hydraulic jack, with a mandatory pre-bid meeting scheduled for July 17, 2025, from 8:00-10:00am CDT. Bidders must demonstrate a minimum five-year record of successful experience in installing and modernizing hydraulic passenger elevators. The project requires detailed submittals including product data, shop drawings, project schedules, and compliance documentation with ASME A17.1-2016 Safety Code. Electronic bid submissions are due on August 1, 2025, at 2:00 PM CDT via email to bids@cityofmadison.com. The bid includes a base bid and two potential alternates: one for additional drilling if the existing hole is inadequate and another for auxiliary well casing removal. The contractor will be responsible for all rigging, hoisting, site cleanup, and providing a 12-month warranty on materials and workmanship.

The City of Madison has a local vendor preference policy and requires compliance with affirmative action and non-discrimination standards for contractors employing 15 or more employees. While specific set-aside designations are not explicitly detailed, the procurement suggests a preference for local and diverse contractors. The city reserves significant flexibility in contract award, including the ability to select or reject portions of the bid or the entire submission. The evaluation will be based on the lowest grand total of the base bid plus both alternates, with the city maintaining the right to proceed or not proceed with either alternate. No specific funding sources, incumbent contractors, or precise budget ranges are provided in the available documentation. Contractors will need to integrate their work with existing elevator infrastructure while ensuring compliance with current safety regulations and municipal standards.