HWY-ME-26-006 Furnishing/Delivering Adopt-A-Highway Supplies

The Hawaii Department of Transportation is soliciting bids on an indefinite-quantity, as-needed contract to furnish and deliver Adopt-A-Highway supplies to Highways District Offices and Baseyards across six islands (Hawaii, Kauai, Lanai, Maui, Molokai, and Oahu) under solicitation HWY-ME-26-006, with proposals due August 4, 2026 at 2:00 p.m. Hawaii Standard Time.

The scope covers ANSI Class 3 Type R high-visibility safety vests and shirts (adult sizes S–XXXL, imprinted with Adopt-A-Highway logo), disposable nitrile gloves (5 mil, 100-count boxes), and opaque orange trash bags (32–33 gallon, 1.7 mil LDPE, 200-count boxes, imprinted with logo). All goods must be new, current production year, and defect-free. Estimated annual quantities are specified in Appendix A. The contractor must deliver supplies within sixty days of order placement and must respond to all Engineer communications within five working days during normal business hours (Monday–Friday, 8:30 a.m. to 3:00 p.m. HST, excluding state holidays).

The contract term is twelve months from Notice to Proceed with four optional twelve-month renewal periods at the State's discretion, contingent on satisfactory performance and available appropriations. Pricing must remain fixed during the initial twelve-month period; price increase adjustments are permitted before renewal terms with justification. A minimum order value of $1,000 per purchase order or purchasing card transaction applies. Liquidated damages of $25 per working day are assessed for failure to furnish and deliver as specified. The contractor bears all costs including labor, materials, equipment, taxes, and delivery to designated locations.

Award will be based on lowest responsive and responsible bid. Questions and substitution requests are due July 13, 2026 at 2:00 p.m. HST. All proposals must be submitted electronically through HIePRO. Contract award is expected within sixty calendar days of bid opening, though the State may request extension of this timeline.