HVACR Services for Repairs and Maintenance

The Illinois Department of Corrections is requesting quotes for HVACR repair and maintenance services at Menard Correctional Center under RFQ B54225, with quotes due September 30, 2026 at 10:30 a.m. The vendor must hold a qualified and licensed HVACR credential and comply with Illinois prevailing wage requirements.

The scope covers preventative maintenance and emergency repair of over 125 heating, ventilation, air conditioning, and refrigeration units throughout the facility, including coolers, freezers, and ice machines. Services must be performed to manufacturer specifications using OEM parts or approved substitutes. The vendor must provide 24/7 emergency repair response within four hours of notification, including weekends and holidays, with callback services at no additional cost. All work must be completed by skilled journeyman tradespeople in compliance with applicable building codes and safety regulations. One hundred percent of services are performed at Menard Correctional Center, 711 E. Kaskaskia St., Menard, Illinois 62259.

The initial contract term is one year with a maximum total term not to exceed ten years. Materials are estimated at $8,000 for the contract term. Labor and materials are billed at the vendor's invoiced cost with copies of suppliers' invoices required for verification. Award will go to the responsive and responsible vendor submitting the lowest price.

Vendor personnel must pass background checks and drug screening prior to site access and are subject to random drug testing during the contract term. Insurance requirements include General Commercial Liability ($1,000,000 per occurrence / $2,000,000 aggregate), Auto Liability ($1,000,000 per occurrence), and Workers' Compensation as required by law, with the State named as additionally insured. Vendors must complete the Standard Illinois Certifications form (Version 26.2) and comply with FY 2026 Standard Terms and Conditions. Contact Jennifer Alvis at 618-826-5071 or Jennifer.Alvis@illinois.gov for inquiries.