HVACR Parts and Supplies - OFPM

This is an Invitation for Bid (IFB) issued by the Kansas Department of Administration, Office of Procurement and Contracts, for HVACR Parts and Supplies on behalf of the Department of Administration's Office of Facilities and Property Management (OFPM). The contract has a term of two years with three optional 12-month renewal periods. The intent is to establish a contract to readily identify sources for a wide range of HVACR equipment, parts, materials, and supplies from major manufacturers. Bids are due by April 17, 2024 at 2:00 PM CST. Vendors must be able to provide the requested products within 30 days, use only OEM parts and supplies, and include overhead and shipping costs in the pricing. Pricing will be evaluated, and award made, on a line item or group total basis, whichever is in the best interest of the State.

The IFB is open to all interested and invited bidders, with no pre-proposal conference scheduled. Bidders must obtain a current tax clearance certificate from the Kansas Department of Revenue and include it with their bid submission. Additionally, bidders must comply with the Immigration Reform and Control Act of 1986 and submit the required certification form. The IFB outlines bidder preference programs available, including for disabled veteran-owned businesses and certified businesses. The contract will be subject to Kansas law, and the State retains the right to terminate the contract for convenience or lack of funding. The procurement is for the jurisdictions of Jewell County and Topeka City in the state of Kansas.