HVAC Unit Replacement

The Mecosta-Osceola Intermediate School District (MOISD) is seeking proposals for a comprehensive HVAC unit replacement project at the Mecosta-Osceola Career Center (MOCC). The procurement involves removing an existing Make-Up Air Unit (MUA) and installing a new high-efficiency unit with specific technical requirements, including an 18,000 CFM airflow capacity, 2,134 MBH heating capacity, indirect-fired gas heating, and a variable frequency drive controlled supply fan. Bidders must be licensed and registered in Michigan, with demonstrated experience in K-12 educational HVAC systems, and provide three professional references. The Request for Proposal (RFP) mandates a detailed cost breakdown encompassing labor, materials, and additional expenses. Key procurement dates include a mandatory pre-bid walk-through on April 7, 2025, at 10 a.m., with proposals due by April 17, 2025, at 3 p.m. The project timeline is scheduled from June 9 to July 18, 2025. Evaluation criteria will assess compliance with RFP requirements, contractor experience, cost competitiveness, project approach, and submitted references.

The contract requires bidders to submit a bid bond of 5-10% of the total bid price and a performance bond of 100% of the contract value. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the project is subject to various legal requirements including the Michigan Revised School Code, Public Acts, MIOSHA standards, and ADA compliance. The successful contractor must provide a one-year limited warranty on parts and labor and comply with local permit requirements. Although the exact budget range is not specified in the documentation, contractors should be prepared to provide comprehensive HVAC replacement services within the scope of the project's technical specifications. The procurement is specifically for Mason County, Michigan, and targets the educational facility's critical infrastructure upgrade. Potential bidders should carefully review all technical requirements and be prepared to demonstrate substantial experience in similar educational HVAC replacement projects.