HVAC Systems

The Alameda County Water District is issuing an Invitation for Bids (IFB) for the provision and installation of HVAC systems at two facilities located in Fremont and Newark, California. The procurement encompasses the installation of two new split-system HVAC units at the Blending Facility (1111 Mowry Ave, Fremont)—consisting of one 4-ton unit in the Electrical Room and one 2-ton unit with dual indoor evaporators in the Operator Room—and the removal and replacement of two existing 15-ton Trane split systems at the Desalination Facility (6833 Redeker Place, Newark). All equipment must meet specified dimensions and performance requirements, with Samsung units required for the Blending Facility and Trane units for the Desalination Facility, or approved equal substitutes. Qualified bidders must possess either a Class B General Building license or specific HVAC-related Class C licenses, maintain valid California Department of Industrial Relations Public Works Contractor Registration, and demonstrate a minimum of five years of experience with comparable installations. The mandatory Pre-Bid Meeting and Site Visit is scheduled for April 27, 2026 at 10:00 a.m. at the Blending Facility, with bidder questions due by May 1, 2026, District responses by May 11, 2026, and bids due May 20, 2026 by 10:00 a.m. All bids must be submitted through the District's e-procurement system (Euna Procurement) with fully burdened fixed-fee pricing covering all labor, materials, equipment, tools, taxes, insurance, and incidental costs. The anticipated award date is June 2026, and the contract term commences upon issuance of a Notice to Proceed and concludes upon completion of work and final invoice submittal.

This procurement is subject to prevailing wage requirements under California Labor Code for public works projects exceeding $1,000, with contractors responsible for compliance monitoring and electronic certified payroll reporting to the California Labor Commissioner. The contractor must provide a minimum one-year warranty on materials and workmanship and maintain comprehensive insurance coverage, including commercial general liability insurance of at least $2,000,000 per occurrence, automobile liability of $1,000,000, and workers' compensation insurance with employer's liability limits of $1,000,000 per accident. All work shall be performed between 7:00 a.m. and 4:00 p.m., Monday through Friday, excluding District holidays. No specific set-aside designations for disadvantaged enterprises or restrictions limiting organization types are noted in the procurement documentation. The District retains the right to reject any or all bids, make multiple awards, and terminate the contract with 30 days' written notice or immediately for cause after a 10-business-day cure period. The specific contract award value or budget range has not been disclosed in the available procurement materials.