HVAC System Services at the El Paso Psychiatric Center

Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services is soliciting firm, fixed-price bids under IFB HHS0018140 for HVAC system services, including testing, adjusting, and balancing (TAB), at the El Paso Psychiatric Center, with a mandatory on-site visit on November 10, 2026. Bids are due November 20, 2026. HHSC and the Department of State Health Services are both authorized to use any resulting contract.

Minimum qualifications require three years of relevant experience for the contractor and assigned personnel, supervision by a NEBB Certified Professional who signs and seals the final TAB report, personnel at least 18 years old, and three verifiable references from contracts of similar size and scope completed within the last three years. The Historically Underutilized Business (HUB) Subcontracting Plan is encouraged but not required.

The scope covers VAV damper actuator corrections, hydronic valve coil and temperature corrections, controls sensor and alarm inspection and repair, equipment verification, and TAB of 147 air terminal units, including a pre-TAB readiness assessment and field measurements with calibrated instruments. Services run Monday through Friday, 8:00 a.m. to 5:00 p.m. Mountain Time, with four-hour response to service calls and one-hour response to emergencies. Insurance requirements include $1 million workers' compensation employer's liability per accident, $1 million commercial general liability per occurrence with a $2 million aggregate, $1 million commercial automobile liability, $1 million professional liability, and $1 million umbrella liability.

Pricing must be firm and fixed on the mandatory Exhibit C Pricing Sheet, covering all labor, equipment, materials, and supplies, and submitted in U.S. dollars. Omitting the pricing sheet results in disqualification. Other required submissions include the Exhibit A affirmations, the Exhibit D bidder reference and qualifications form, and any addendum acknowledgments. HHSC provides no volume or compensation guarantee and adjusts pricing only at its discretion, using the Bureau of Labor Statistics CPI-W (CWURR0000AA0) or CPI-U (CUUR0000AA0) for Region VI, with supporting documentation. Bids remain valid for 240 days from the response due date. The contract runs from award through August 31, 2027, with one extension of up to one year at HHSC's sole discretion for continuity or transition. Work is performed at the El Paso Psychiatric Center, 4615 Alameda Ave, El Paso, Texas 79905.

Mandatory site visits occur November 10 and November 11, 2026, at 10:00 a.m. Mountain Time. Questions are due November 12, 2026, at 5:00 p.m. Central Standard Time, with responses posted November 16, 2026. Proposals are due November 20, 2026, at 10:30 a.m. Central Standard Time, and the contract starts upon award. Submission through the HHS Online Bid Room is optional and requires IAMOnline registration, which bidders should begin several days before the deadline.