HVAC Subcontractor - Sterling

The Energy Resource Center (ERC), serving Colorado's Colorado Energy Office Weatherization Program, is seeking licensed HVAC sub-contractors to provide repair and replacement services for residential heating, ventilation, and air conditioning systems across several counties including Morgan, Washington, Logan, Sedgwick, Phillips, and Yuma. The procurement is structured as a competitive bid request for HVAC services targeting residential homes, with tasks ranging from minor venting repairs to complete furnace replacements, particularly focusing on older residential units. Proposals will be evaluated using a multi-factor scoring system, with work quality weighted at 50%, overall pricing at 20%, and additional considerations for production capabilities, communication skills, and experience working with low-income, elderly, or handicapped clients. The contract period runs from July 1, 2023, through June 30, 2024, with proposals due by May 26, 2023, at 3:00 p.m. MDT. Sub-contractors must provide detailed estimates for jobs exceeding $100, breaking down materials and labor costs, and adhere to specific requirements including proof of liability insurance, compliance with local and state regulations, and maintenance of records for six years. Jobs must be completed within five working days, and contractors must provide a one-year warranty on materials and workmanship.

The contract is not exclusive, allowing multiple vendors to compete for work assignments. While no specific set-aside designations are mentioned, the RFP emphasizes working with diverse client populations, particularly low-income, elderly, and handicapped residents. Sub-contractors must be fully licensed HVAC professionals capable of serving residential clients across the specified counties. The Energy Resource Center, a tax-exempt non-profit organization, serves over 250 homes annually and is exempt from Colorado State and Federal sales taxes. Payment terms are structured with 30-day processing after final job inspection, and all negotiated prices will remain firm for the entire program year. Though specific budget ranges are not explicitly stated, the document suggests a flexible, job-by-job assignment model where individual project values will vary, with an implied focus on cost-effectiveness and competitive pricing. The procurement opportunity represents a strategic approach to providing essential HVAC services to vulnerable populations while maintaining high standards of quality and efficiency.