HVAC Services

Aims Community College's Purchasing Department in Greeley, Colorado has issued Request for Proposal (RFP) 2425-009 for comprehensive HVAC services across its five campus locations. The procurement seeks a qualified HVAC service provider to establish a preventive maintenance program focused on heating, ventilation, and air conditioning systems with key objectives of ensuring optimal equipment performance, extending system lifespan, improving energy efficiency, and minimizing unscheduled downtime. The required services include a minimum of three days or twenty-four hours of preventive maintenance per week, to be performed by Journeyman-level HVAC technicians during standard operating hours of 7:00 AM to 5:00 PM, Monday through Friday. The RFP evaluation will utilize a point-based system, with 75 points allocated to technical criteria and 25 points to pricing, with the contract award based on the greatest advantage to the college rather than the lowest price. Key procurement dates include a pre-bid conference on October 23, 2025, questions due by October 30, 2025, and proposal submissions due by November 20, 2025 at 2:00 PM MST, with RFP evaluation scheduled for the week of December 1, 2026. Bidders are required to provide detailed pricing for service call and emergency call hourly rates, with all work outside standard preventive maintenance scope requiring explicit prior authorization.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations. Selected vendors must maintain appropriate licensing and insurance and provide comprehensive service reports for all maintenance activities. While the RFP does not disclose the incumbent vendor or specific budget range, it indicates that all work outside the standard preventive maintenance scope will require explicit prior authorization, suggesting potential flexibility in contract value. The comprehensive nature of the HVAC services and the multi-campus scope suggest a potentially significant contract opportunity for qualified HVAC service providers. The requirement for Journeyman-level technicians implies a preference for experienced, skilled service providers with demonstrable expertise in complex HVAC maintenance across institutional settings. The evaluation methodology, which prioritizes technical capabilities alongside pricing, indicates the college's emphasis on quality and comprehensive service delivery over purely cost-based selection.