HVAC services at various locations in caroline, cecil, kent, queen anne’s, and talbot counties

The State of Maryland, through the Maryland Department of Transportation State Highway Administration (MDOT SHA), is procuring HVAC maintenance and repair services for various state facilities across Caroline, Cecil, Kent, Queen Anne's, and Talbot counties. The contract will cover quarterly and seasonal preventive maintenance, emergency maintenance, and major and minor repairs for HVAC equipment including air cooled chillers, air handling units, boilers, pumps, fans, and terminal units. Bidders must meet minimum qualifications of three years of HVAC service experience and possess the required licenses and certifications. The contract term is 36 months with the option to extend for additional one-year periods. A mandatory pre-bid conference will be held on February 22, 2023, and bids are due on March 20, 2023. The contract will be awarded to the responsible bidder submitting the most favorable total bid price.

This is a small business reserve procurement, so only certified small businesses are eligible for award. The contract will be a firm fixed price with reimbursement for parts and materials for emergency and major repairs, while the contractor is responsible for parts and labor for preventive maintenance. The contract includes a "Materials for Repairs Allowance" and a "Specialized Equipment Allowance" with no markup allowed on the specialized equipment. Evaluation criteria include reliability, quality of work, cooperation, and equipment performance, with the potential for contract termination for poor ratings.