HVAC Replacement at Fish Hawk Recreation Center

Sumter Landing Community Development District is requesting bids on HVAC replacement at Fish Hawk Village Recreation Center in The Villages, Sumter County, Florida, under ITB #26B-041, with bids due October 28, 2026 at 3:00 p.m. and a mandatory pre-bid conference on October 6, 2026 at 9:00 a.m.; failure to attend the conference results in bid rejection.

Respondents must hold a Florida "Class A" Air Conditioning Contractor License or Mechanical Contractors License, a State of Florida Electrical Contractors License, MOT Intermediate certification, and five years of experience performing HVAC mechanical installation as a primary business for similar commercial facilities. A bid bond equal to 5% of the bid amount and a surety letter for 150% of the bid amount must accompany all submissions; upon award, the contractor must provide performance and payment bonds equal to 100% of the contract amount.

The scope is removal and replacement of four existing direct-expansion split HVAC systems with new high-efficiency split system units featuring variable speed fans and multi-stage compressors for dehumidification capability. Work includes mounting new condensing units on new concrete pads at grade, locating new air handling units in existing mechanical rooms, routing new refrigerant and condensate piping, installing new zone sensors, outside air dampers, and ductwork, and providing new programmable thermostats with internal control systems.

The contractor must commence work within sixty days of the Effective Date of Contract, achieve substantial completion within fifty-five consecutive calendar days from Official Notice to Proceed, and final completion within eighty-five consecutive calendar days. Liquidated damages are $1,000 per day for delays beyond fifty-five days' substantial completion and $500 per day for delays beyond eighty-five days' final completion. Pricing must be all-inclusive and final. The contractor must provide a one-year warranty on all work, materials, and equipment from final acceptance. Bids may be submitted electronically via OpenGov Procurement Portal or as hard-copy packages containing one original, one copy, and one electronic copy on USB flash drive.