HVAC Repairs at CRJ

The West Virginia Division of Corrections and Rehabilitation issued a Request for Quotation (RFQ) numbered RJC1900000020 on October 22, 2018, for HVAC repairs at the Central Regional Jail and Correctional Facility located in Sutton, West Virginia. The procurement seeks diagnosis and repair services for three non-functioning HVAC units with specific model numbers (ACU1: ZR120N10P2AZZ40001B; ACU8: ZR120N20P2AZZ40001B; ACU5: ZR102N15P2AZZ40001B). Sealed bids were due by October 25, 2018, at 1:00 PM EST and could be submitted electronically through wvOASIS or in hardcopy form to Philip Farley, with fax submission available at 304-957-7622. The contract is structured as a fixed-period contract with a 30-calendar-day completion requirement from the notice to proceed, and no pre-bid meeting was mandatory. Vendors must provide pricing on an hourly labor rate basis for diagnosis and repairs plus a percentage markup for materials, with evaluation purposes based on estimated 16 hours of labor and $3,000 in estimated parts. The award will be given to the lowest qualified responsible bidder, and all work must comply with applicable federal, state, and local codes and be completed during standard business hours (Monday-Friday, 8:00 AM-4:00 PM, excluding state holidays).

Vendors responding to this solicitation must hold a valid West Virginia Contractor's License and demonstrate significant qualifications to be eligible for award. Required qualifications include factory-trained and authorized technicians with a minimum of five years' experience, proof of successful completion of at least five similar HVAC repair projects, and Commercial General Liability Insurance of at least $250,000 per occurrence. Prior to award, vendors must provide both a Performance Bond and a Labor/Material Payment Bond each equal to 100% of the contract value, along with a two-year maintenance bond covering the roofing system. Vendors must also submit a Purchasing Affidavit and Drug Free Workplace Conformance Affidavit with their bids. The solicitation does not indicate any specific set-aside designations for disadvantaged enterprises, incumbent contractors, or existing integrated infrastructure requirements. Payment will be made by electronic funds transfer or PCard only, with no advance payments permitted. For additional information regarding this opportunity, vendors were directed to contact Ashley J. Mong at (304) 558-2110 or ashley.j.mong@wv.gov.