HVAC Repair Services, System Diagnostics, and Preventive Maintenance Austin State Supported Living Center

The Texas Health and Human Services Commission is requesting bids for HVAC repair services, system diagnostics, and preventive maintenance at Austin State Supported Living Center under IFB HHS0017423, with proposals due August 7, 2026 at 10:30 a.m. and mandatory on-site visits on July 21 or 22 at 10:00 a.m. A completed HUB Subcontracting Plan demonstrating commitment to certified Historically Underutilized Business subcontracting opportunities is required; no volume is guaranteed.

The scope covers approximately 500 HVAC equipment units including cooling towers, pumps, chillers, and steam piping distribution systems across the campus. Services include monthly and quarterly preventive maintenance, system diagnostics, repair and installation, emergency response within two hours, and provision of leased HVAC equipment up to 400-ton capacity during major repairs. The facility operates on regular business hours (8 a.m. to 5 p.m. Central Time, Monday through Friday); emergency and outside-hours work requires prior written approval and premium billing.

Bidders must demonstrate a minimum of five years of relevant HVAC experience, hold current Air Conditioning and Refrigeration licenses from the Texas Department of Licensing and Regulation, and maintain a minimum of two Carrier-certified and two Trane-certified technicians available 24/7. Three verifiable references are required. The equipment inventory includes AAON and LG brand units with specified model numbers documented in Exhibit H.

Pricing must be firm and fixed for the entire contract lifetime, submitted on Exhibit C, and adjustable only through CPI indexing, federal minimum wage increases, or contractor-initiated decreases. Historical spend for similar services was $175,000 for July 17, 2025 through August 31, 2025, provided as a guideline only. The contract term runs September 1, 2026 through August 31, 2029, with one optional one-year extension at HHSC discretion. Award is contingent on approval by the HHSC Executive Commissioner and will be made on best-value criteria considering experience, performance capability, and pricing. Contractor must maintain comprehensive insurance including $1 million workers' compensation, $1 million/$2 million commercial general liability, $1 million commercial automobile liability, $1 million professional liability, and $1 million umbrella liability.