HVAC Preventive Maintenance, Repairs Emergency & Replacement Services

Seminole County, Florida is seeking a contractor for HVAC Preventive Maintenance, Repairs, Emergency, and Replacement Services through RFP #RFP-604479-22/LNF. The county requires a vendor capable of providing comprehensive heating, ventilation, and air conditioning services for various county locations, including preventive maintenance, repairs, emergency services, and potential system replacements. Contractors must demonstrate expertise in troubleshooting and repairing major building automation systems, specifically Trane SC or similar platforms. The RFP was released on December 29, 2022, with questions due by January 20, 2023, and proposals due February 1, 2023, at 2:00 pm. The county intends to award contracts to three vendors (primary, secondary, and tertiary), with evaluation criteria including project understanding/approach (25 points), qualifications and experience (50 points), and fee structure (25 points). Required deliverables include comprehensive documentation such as a letter of transmittal, qualifications, project understanding, and detailed pricing proposal. Proposers must provide hourly rates for various labor categories, including standard and non-standard hours, preventive maintenance, and test and balance services for journeyman and apprentice mechanics.

The procurement allows for a vendor-specified markup on materials and supplies, not to exceed 10%, and requires compliance with federal regulations, including FEMA requirements and E-Verify system verification for employee work authorization. The contract is structured as a two-year term with options for three successive one-year renewals, and the first three months will be considered probationary. Contractors must maintain specific insurance coverages, including Workers' Compensation, Commercial General Liability, Professional Liability, and Business Auto Policy, with minimum coverage amounts specified in the documentation. While no specific budget range is explicitly stated, the contract does not guarantee a minimum amount of work and will authorize services through individual purchase orders. The solicitation does not indicate specific set-aside designations for disadvantaged enterprises, and no incumbent vendors are mentioned. Contractors will be required to comply with local, state, and federal laws, industry standards, and codes, with work to be performed in accordance with the latest adopted standards for the HVAC industry.